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English Greetings for English Learners

English Greetings for English Learners

A greeting is merely a means of welcoming someone. There are several ways to do this in the English language. There are greetings that are appropriate for official occasions, and greetings that are appropriate for a more pleasant, informal context. It is essential to be able to choose an acceptable welcome for every occasion. Here, we are going to talk about the Top 4 greeting styles:

  1. Formal Greeting
  2. Informal Greeting
  3. British Greeting
  4. Slang

1. Formal greeting:

Some of these more formal greetings may be used when meeting someone in a traditional setting, such as a business meeting or meeting an important person for the first time. If you are unsure whether to give a formal or casual welcome, it is usually advisable to go with the traditional greeting to avoid offending someone.


How are you?

When you are meeting someone for the first time and you are searching for an extremely formal phrase to say, then you should definitely use this one. While this greeting is no longer often used, it can still be heard from elderly people. “Hello, How are you?” is appropriate for a formal dinner or a business occasion, for instance a conference. According to professionals speaking in every other country and language, the best suitable reply to the question would be in a neutral or positive tone “I’m doing well, thank you / Fine, thank you” to maintain some professional space and this phrase is pretty well even if you are having a bad day.

“How do you do?” is sometimes used as a formal phrase/greeting and employed as a statement rather than a question. When you shake hands with someone for the first time, this is really common. If this is the case, there will be no intonation at the conclusion of the statement, making it simple to hear. The right response in this case is to ask the other person “How do you do?” in a positive tone.

Really nice to meet you:

When you are responding to someone for the first time this is definitely one of the courteous greeting examples you might want to use:

Person 1: Good Afternoon, I am Morris Charles from xyz company

Person 2: Pleased to meet you, Mr Charles.

It is customary for individuals to shake hands when they greet. Usually, handshakes lasts a few seconds, giving you ample time to respond with, “Pleased to meet you” Or “Nice to meet you.”

How have you been?

When one have not seen someone in a long time, this is a polite approach to ask, “How are you?” However, if you have met the person before, only then you should ask this question.

Person 1: How are you doing? Alternatively, how you have been?

Person 2: I have been binge watcing a lot lately. What about you?

One of the best method to guarantee that your welcomes seem natural and pure intentional is to practice them aloud, preferably with the assistance of a proficient speaker who can provide feedback. Want to practise it with someone? Find The Perfect Tutor

When and How to say Good Morning, Good Afternoon, and Good Evening:

The following methods of greeting individuals are utilized at various times of the day. Whether you are speaking with a frequent client, coworkers, or new neighbors, these words will get the conversation started.

The greetings vary according to the time of day. For example, “Good morning” is often used between 5:00 A.M and 12:00 P.M, “Good afternoon” is often used between 12:00 P.M and 6:00 P.M, and “Good evening” is generally used after 6:00 P.M or when the sun goes down.

“Good evening” is frequently used after 6 P.M or after the sunsets. Sometimes, in informal communication goodnight is used to bid farewell. For instance:

A: It is always a pleasure to meet you. Goodnight!

B: Goodnight, we will meet soon.

When you add the person’s last name while greeting it can be seen as showing respect. Even in business, native English speakers prefer to be more casual and use the person’s first name following the salutation:

Good evening, Mrs. James

Good morning, Mr. Grey

Good afternoon, Garry

Good morning, Carl

When you are greeting a person whom you do not know in a professional event then it is advised to say “Good morning, sir/madam”. One can hear these phrases when a staff member is talking to their boss or in a restaurant with customers.

Formal Greetings for Emails and Letters:

Many of the most serious talks in any language take place in writing: job applications, legal questions, and complaints against a firm. When you have something serious to say to someone, these are the greatest ways to welcome them in writing.


  • Dear Madam or Sir:

If you are writing a formal email or letter, whose name you have no idea about then the most typical method to begin the discussion is “Dear Sir or Madam.” It is straightforward, courteous, and to the point. Here are some examples of why this is useful:

 When you contact a department with whom you want to collaborate

When you send an email to a business

However, if you can discover the person you wish to speak with through little online research, it is far more professional to do so and send a tailored formal welcome.

  •  To Whom It May Concern:

This is yet another formal technique of addressing an email to a stranger. It is a little old fashioned, but it's ideal if your formal email is going to be relevant to a group of individuals or if you want to appear extra reserved. Some instances are:

When you're emailing an entire department that you're unfamiliar with

When submitting a complaint to a firm

When submitting a reference letter for someone you once managed

  • To the Hiring Manager:

If you are sending a job application or contacting an Human Resource (HR) department about a position, "To the Hiring Manager" is a great greeting to utilize. It is especially useful when emailing a generic company-wide “info@” mailbox since it indicates that your message will be about a job opportunity and instantly advises whoever handles the inbox to pass your letter to Human Resource (HR) department.

  • Dear Mr A/ Mrs B / Ms C / Miss D / Prof E / Dr F:

If you know the name and title of the person to whom you are writing a professional email, begin the discussion with “Dear Mr [surname]” rather than “Dear sir or madam.” In rare situations, the individual you are emailing may use a greeting that indicates their occupation. Doctors and academicians with a PhD may use “Dr,” and college professors may use “Prof.” Otherwise, you can address a guy as “Dear Mr [surname],” a married lady as “Dear Mrs [surname],” and an unmarried woman as “Dear Miss [surname].” If you don't know a woman's marital status and are emailing her professionally, say "Ms [surname].”

2. Informal greeting:

Because most settings involve a more relaxed tone, there are many more informal greetings in English than formal ones. We will now look at some casual greetings that you may use with English-speaking friends, relatives, or anybody else with whom you are familiar.